1. Board Resolution: The directors of the company should convene a meeting and pass a resolution to initiate the closure process. This resolution should be recorded in the minutes of the meeting and should outline the decision to wind up the company and appoint a liquidator if necessary.

2. Clearance of Liabilities: Before proceeding with closure, the company should settle all outstanding debts, liabilities, and obligations. This includes paying off creditors, employees, and any other parties with financial claims against the company.

3. Tax Clearance: Obtain tax clearance from the relevant tax authorities. This may involve settling any outstanding tax liabilities and obtaining a tax clearance certificate confirming that all tax obligations have been met.

4. Notification of Closure: Notify relevant stakeholders, including employees, suppliers, creditors, and customers, about the company’s intention to close down. This notification should be provided in accordance with legal requirements and contractual obligations.

5. File Dissolution Documents: Prepare and file dissolution documents with the appropriate government authorities responsible for company registrations. These documents typically include a formal application for dissolution, along with supporting paperwork such as financial statements, tax clearance certificates, and board resolutions.

6. Liquidation (if applicable): If the company has assets that need to be distributed among shareholders or creditors, appoint a liquidator to oversee the process of liquidating assets, settling remaining liabilities, and distributing any remaining funds or assets to stakeholders.

7. Publication of Closure Notice: In some jurisdictions, companies may be required to publish a notice of their intention to dissolve in local newspapers or official gazettes to inform the public of the closure.

8. Cancellation of Licenses and Permits: Cancel any licenses, permits, or registrations held by the company with relevant regulatory authorities. This ensures that the company is no longer legally permitted to conduct business activities.

9. Final Compliance: Ensure that all final compliance requirements, such as filing final tax returns, submitting statutory reports, and deregistering for any applicable taxes, are completed before the closure process is finalized.

10. Distribution of Assets: If there are remaining assets after settling liabilities, distribute these assets according to the company’s articles of association and applicable laws, typically among shareholders or other stakeholders.

11. Deregistration: Once all necessary steps have been completed, apply for deregistration or dissolution of the company with the relevant authorities. Upon approval, the company will be officially closed, and its legal existence will cease.